Go back to View and switch back to Print Layout.Repeat for the other one – I think it was Continuous Footnote Separator.It’s handy to have “show non-printing characters” switched on. Delete any extra spaces, carriage returns etc.In the drop-down list that appears in the Footnotes area, choose Footnote Separator.
(On Macs, go to View > Footnotes – thanks to commenter Gerard for spotting this) Go to the References tab and click Show Footnotes.Turns out this is caused by something called a footnote separator which you have to go to Draft mode (under the View tab in MS Word 07 and up) to edit it. It was wreaking havoc on my formatting and turning all my tables into multiple-paged impossible-to-read clusters of cells. Today while editing my 40-page behemothof a PW report (before adding all figures, tables and double-spacing and enlarging the fonts) I was unlucky enough to encounter this issue:Īfter the footnote divider line, but before the footnotes themselves, there would be a huge expanse of blank space. If you clicked the “Replace All” button and let Word search your whole document, you’ll see a simple notification telling you the number of replacements that Word made.It’s frustrating having programs screw up on you when there’s a pressing deadline to meet. You can also click your way through the document with the “Find Next” button if you want to check each instance before replacing it. If you want to go ahead and replace everything it finds, go ahead and click the “Replace All” button. Basically, we’re telling Word to search the document for all instances of double spaces and replace each with a single space. Type two spaces into the “Find What” box, and then type one space into the “Replace With” box. You’ll now find yourself in the Find and Replace window, on the “Replace” tab. On the Home tab of the Ribbon, click the “Replace” button over on the far right to open the Find and Replace window. For that reason, especially in longer documents, it’s usually safer to perform this procedure on bits of selected text at a time rather than your whole document. This means, for example, that if Word finds a place where someone has used five spaces instead of a tab to align text, it will replace some of those double spaces. Note that Word will search for all instances of two spaces-not just spaces between sentences. If you want to search only a specific part of a document, go ahead and select that text before you start.
If you don’t have any text selected when you start this process, Word will search your entire document for double spaces.
HOW TOREDUCE SPACING BETWEEN WORDS IN WORD HOW TO
How to Change Double Spaces to Single Spaces However, if you do find yourself working on a document where someone has used two spaces after periods and you want there to be only one, it’s quick and easy to change them all in Word. We’re not here to tell you which you should prefer. In the end, it’s all about your preference on personal documents, or the agreed-upon house style if you’re writing or editing documents for a school, business, or publisher. The APA guidelines currently suggest two spaces, but even they have gone back and forth over the years.
HOW TOREDUCE SPACING BETWEEN WORDS IN WORD MANUAL
The latest editions of the Chicago Manual of Style and MLA both suggest a single space. But a lot of people still adhere to the practice.Įven style guides don’t universally agree. With the advent of digital printing, the need for double spaces isn’t really a thing, anymore. This was largely due to the limitations of now-antiquated technology and was the standard style taught by most schools until around 20 years ago. The single or double space between sentences argument has been an ongoing one for decades. Traditional, pre-digital typesetting required the use of double-spacing after periods and colons. What’s the Deal with Single and Double Spaces, Anyway?
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